Innovation
Integration with alert systems, email, SMS and messaging for real-time communication. Evolving and scalable, it adapts to your organisation's future needs.
Software for the coordination of business activities (CAE)
Coordinating business activities, made simpler, safer and more efficient.
Control the health and safety documentation of the contractors and external companies working at your facilities, the works and services they carry out and their workers' entry, as required by Royal Decree 171/2004.
What is ACAE? Coordination of business activities
A web platform that makes the coordination of business activities easier: it speeds up processes, ensures safety and simplifies document management with subcontractors.
A university or a large public body has maintenance, cleaning, construction and service companies working in its buildings every day. As the owner of the workplace, your organisation has to coordinate occupational health and safety with all of them and be able to prove it. ACAE brings together in a single application each company's documentation, the work it carries out and who actually enters your facilities.
- Health and safety documentation by company, worker, equipment and vehicle
- Each construction or service job with its assigned companies and workers
- In production at a public university with numerous contractors
How does it work? In five steps
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Company registration
Each organisation registers on the platform and sets up its users.
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Document upload
Workers, vehicles, machinery and companies upload their certificates and mandatory data.
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Fast, automatic validation
The system checks expiry dates and legal requirements and reports any issues in real time.
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Access control
Using RFID cards or lists, only those who meet the regulations are allowed in.
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Monitoring and reporting
Managers and supervisors have dashboards and statistics, with an AI-generated summary on request, to oversee the whole process.
Web app development What ACAE offers you
A web application designed to manage, quickly and effectively, all the documentation needed in your relationship with subcontractors.
- Simplified management of companies, employees and machinery.
- Process automation to save time and minimise errors.
- Regulatory compliance in the coordination of business activities and occupational health and safety.
- Multi-user software, with documents of up to 100 MB.
- Secure access from any device, with multilingual support.
- Role-based profiles: health and safety, security, support, companies and subcontractors.
- Guided tour to make the more complex sections easier to use.
Modules CAE and contractor document management
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Companies and workers
A record for each external company with its staff, vehicles and work equipment.
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Documentation and validation
Health and safety documentation by company, worker, equipment and vehicle, with templates of what is required in each case.
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Jobs
Works and services by site, with the companies, workers and vehicles involved and any incidents.
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Safety forms
Safety forms linked to sites, companies, workers and vehicles.
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Out-of-hours activities
Requests and authorisation for work outside the sites' normal opening hours.
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Car parks
Parking permits by site, with their documentation and status.
RFID clocking for external workers, with our own terminals
We design the clocking terminals, including their electronics and firmware, to work fully integrated with ACAE. Each terminal has an entry reader and an exit reader and knows which workers can clock in at its site according to the jobs assigned.
- They work offline: they validate the card and store the clocking
- They synchronise with the server over HTTPS when the connection is restored
- Remote restart if a terminal stops communicating
- Log of incidents and of each terminal's version
Clocking reports
Hours worked, incomplete clockings, clockings with issues and unprocessed clockings, in Excel.
Our approach Coordinating business activities, made simpler, safer and more efficient
User experience
24/7 access from any device with a responsive design, an intuitive interface with a guided tour and multilingual support for working with foreign companies.
Security and compliance
Logging and traceability of every action for greater transparency and control, in line with the regulations on the coordination of business activities and occupational health and safety.
Ideal for Organisations with many external companies
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Universities
Campuses with many buildings and contractors for works, maintenance and services.
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Public administrations
City councils, provincial councils and public bodies with their own buildings and facilities.
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Multi-site companies
Industrial or service facilities where several companies work at the same time.
How we implement ACAE In four stages
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Analysis
Sites, types of work and the documentation your health and safety service requires.
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Configuration
Documentation templates, users, permissions and sites.
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Clocking terminals
Installation of RFID terminals at the entrances you want to control.
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Training and support
Training for managers and support from the team that develops ACAE.
Security and compliance
Company and worker data under control
ACAE stores documentation from external companies and personal data of their workers. That is why access is protected with two-factor authentication and every action is logged with who performed it.
ATISoluciones is certified under the Spanish National Security Framework (ENS), MEDIUM category, for the systems supporting the development and maintenance of software applications, and to ISO/IEC 27001: the product is designed, coded and maintained within an audited management system.
- ENS MEDIUM category
- ISO/IEC 27001
- ISO 9001
ENS measures (Royal Decree 311/2022)
op.accUsers with role- and site-based permissions, and two-factor authentication.op.exp.8Log of user actions and a separate log for each clocking terminal.mp.comCommunication between the terminals and the server over HTTPS.mp.sw.1Developed within our certified management system, with a secure development life cycle.mp.info.6Daily encrypted backup of the database and weekly backup of the files.
Frequently asked questions Common questions about CAE management
What is the coordination of business activities (CAE)?
It is the obligation to cooperate and coordinate on occupational health and safety when workers from several companies are present at the same workplace. It is established by Article 24 of Spanish Law 31/1995 on the Prevention of Occupational Risks and implemented by Royal Decree 171/2004.
What does the owner of the workplace have to check?
Among other things, that the companies working on site receive information on the site's risks and emergency measures, and that they can prove they meet their health and safety obligations towards their workers. ACAE organises this documentation by company, worker, equipment and vehicle, and links it to each job.
How is the entry of external workers controlled?
With RFID terminals of our own design installed at the entrances. Each terminal knows which cards can clock in at its site according to the jobs assigned, records entries and exits, and produces reports on hours worked, incomplete clockings and clockings with issues.
What happens if the connection to the terminals goes down?
The terminals keep working offline: they validate cards against the list they have stored and save the clockings. When the connection is restored, they synchronise with the server over HTTPS. If a terminal stops communicating, it can be restarted remotely.
Can it be adapted to our internal procedures?
Yes. ACAE is our own software and we adapt it to each client's protocols; for example, the out-of-hours activities module is tailored to the organisation's authorisation procedure.
More solutions
Other ATISoluciones solutions
They all come from the same software and electronics development team, and they can be combined with each other or adapted to what your organisation needs.
Appointment booking and queue management
Enjoy your time. Don't waste time queuing.
Time and attendance
Real-time staff management.
Access control for car parks and sites
Smart access: identification, entry and real-time monitoring.
Occupancy control
The occupancy of your spaces, in real time.
Motorhome service area management
Comprehensive parking and services management system for motorhomes.
Need something else? Custom software
If none of our solutions fits, we develop the application you need using the same methodology.
Contact us To take your project to the next level
We'll show you ACAE in action and prepare a proposal for your organisation.
- (+34) 958 999 284
- info@atisoluciones.com
- Avenida Córdoba Nº2 - Polígono Asegra, 18210 Peligros, Granada
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